Toshiba All in One Printer e STUDIO5540C 6540C 6550C User Manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /  
MULTIFUNCTIONAL DIGITAL SYSTEMS  
High Security Mode  
Management Guide  
 
Preface  
Thank you for purchasing Toshiba Multifunctional Digital Systems.  
This manual explains about the conditions and settings for using the Multifunctional Digital Systems which complies with  
IEEE Std 2600.1TM-2009 *1  
.
Read this manual carefully before using your Multifunctional Digital Systems under the high security mode. For the  
security precautions on operating the equipment complying with IEEE Std 2600.1TM-2009, refer to “Security Precautions”  
in the “Safety Information”.  
Keep this manual within easy reach and use it to maintain the equipment complying with IEEE Std 2600.1TM-2009.  
How to read this manual  
Symbols in this manual  
In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using  
this equipment.  
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious  
injury, or serious damage, or fire in the equipment or surrounding assets.  
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate  
injury, partial damage to the equipment or surrounding assets, or loss of data.  
Indicates information to which you should pay attention when operating the equipment.  
Other than the above, this manual also marks information that may be useful for the operation of this equipment with the  
following signs:  
Describes handy information that is useful to know when operating the equipment.  
Pages describing items related to what you are currently doing. See these pages as required.  
Model and series names in this manual  
In this manual, each model name is replaced with the series name as shown below.  
Model name  
e-STUDIO5540C/6540C/6550C  
Series name in this manual  
e-STUDIO6550C Series  
e-STUDIO2040C/2540C/3040C/3540C/4540C  
e-STUDIO4540C Series  
e-STUDIO456 Series  
e-STUDIO206L/256/306/356/456/506,  
e-STUDIO256SE/306SE/356SE/456SE/506SE  
e-STUDIO556/656/756/856,  
e-STUDIO856 Series  
e-STUDIO556SE/656SE/756SE/856SE  
e-STUDIO2050C/2550C  
e-STUDIO2550C Series  
Explanation for control panel and touch panel  
y Illustrations for the control panel and the touch panel shown in this manual are those of the e-STUDIO4540C Series.  
The shape and location of some buttons on the control panel and the dimension of the touch panel of the  
e-STUDIO6550C Series, e-STUDIO456 Series, e-STUDIO856 Series, e-STUDIO2550C Series differ from those of the  
e-STUDIO4540C Series, however, the names and functions of the buttons and parts are the same.  
y The details on the touch panel menus may differ depending on the operating environment such as whether options are  
installed.  
y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the  
display or the order of buttons in the illustrations may differ from that of your equipment.  
Options  
For the available options, refer to "Options" in the Quick Start Guide for your equipment.  
Preface  
1
 
   
Trademarks  
y The official name of Windows XP is Microsoft Windows XP Operating System.  
y The official name of Windows Vista is Microsoft Windows Vista Operating System.  
y The official name of Windows 7 is Microsoft Windows 7 Operating System.  
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.  
y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.  
y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are  
trademarks of Microsoft Corporation in the US and other countries.  
y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other  
countries.  
y Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems  
Incorporated in the United States and/or other countries.  
y Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and  
other countries.  
y IBM, AT and AIX are trademarks of International Business Machines Corporation.  
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.  
y TopAccess is a trademark of Toshiba Tec Corporation.  
y Other company and product names given in this manual or displayed in this software may be the trademarks of their  
respective companies.  
2
Preface  
 
CONTENTS  
CONTENTS  
3
 
4
CONTENTS  
 
1 THE HIGH SECURITY MODE  
Precautions on Using the High Security Mode  
This operation mode protects customers’ important information against unauthorized access to the equipment and  
leakage.  
The following are the security functions when you operate the equipment complying with IEEE Std 2600.1TM-2009.  
y User Authentication Setting function  
y Role Management function  
y Encryption function of data to be written in HDD  
y Log collecting and browsing function  
y Overwriting function of the specified data in HDD when jobs are completed or the power is turned ON  
y Communication function with SSL or TLS  
y Integrity Check function  
y Management functions such as:  
Log, Passwords, User, Password Policy, Date & Time, Auto Clear, Session Timer, Enable/disable of SSL/LTS  
We have applied for ISO/IEC 15408 certification for the environment where the following equipment is operating in  
Japanese or English mode and connected to a PC running Windows XP or Vista with Internet Explorer version 8.0.  
e-STUDIO5540C/6540C/6550C  
e-STUDIO2040C/2540C/3040C/3540C/4540C  
e-STUDIO206L/256/306/356/456/506,  
e-STUDIO256SE/306SE/356SE/456SE/506SE  
e-STUDIO556/656/756/856,  
e-STUDIO556SE/656SE/756SE/856SE  
e-STUDIO2050C/2550C*  
*
Certification pending (as of July, 2012)  
To operate the equipment complying with IEEE Std 2600.1TM-2009 under the high security mode, configurations according  
to the use environment, such as data or protocol encryption setting and setting for the connection only to the authorized  
server or client PC, are required.  
Pay attention that if the conditions given in this manual are not met, you may not be able to operate the equipment  
complying with IEEE Std 2600.1TM-2009.  
y For details of each security function and how to set the related items, refer to the TopAccess Guide.  
y The optional hard disk kit (GE-1220) is required to use e-STUDIO2050C/2550C in high security mode.  
Confirmation of the mode  
When this equipment is operated under the high security mode,  
is displayed on the touch panel of the equipment.  
6
Precautions on Using the High Security Mode  
 
       
1 THE HIGH SECURITY MODE  
1.THE HIGH SECURITY MODE  
y The HDD inside the equipment which is operated under the high security mode is encrypted. Moreover, the Data  
Overwrite Option (GP-1070) is installed in such equipment.  
To confirm that each function is operating, check the display at the top right of the [Counter] screen on the touch  
panel of the equipment.  
The HDD is encrypted.  
The icon is displayed.  
Even in the case that it is not displayed, the HDD has been encrypted if this  
equipment has been operated under the high security mode.  
The Data Overwrite Enabler is operating  
properly.  
The icon showing that the Data Overwrite Enabler is correctly operating  
is displayed.  
The version of the system (V1.0) is displayed.  
y When the Data Overwrite Enabler is installed, the hard disk space temporarily used during job process will be used  
for another job after the data are overwritten.  
Operational conditions  
Select [MFP Local Authentication] for [Authentication Type] in [User Authentication]. If an SNTP  
server, LDAP server or DNS server is used for user authentication, the equipment is no longer  
complying with IEEE Std 2600.1TM-2009.  
When connecting the equipment from any of eFiling BackUp/Restore Utility, File Downloader, TWAIN  
Driver or AddressBook Viewer, enter an ID and password to log in. The password input is displayed in  
the blank symbols. In addition, you will be locked out if the password is input incorrectly a certain  
number of times.  
Manually select [FULL] to perform integrity check.  
*
For details of the integrity check, refer to the MFP Management Guide.  
Do not change the communication settings of the equipment from the initial values. Communication  
via a network can be protected by SSL if no such changes are made.  
Set to OFF [MEMORY TX] under [USER FUNCTIONS] - [ADMIN] - [LIST/REPORT] - [REPORT SETTING]  
- [COMM. REPORT].  
In the High Security Mode, the following functions cannot be used.  
y Interrupt copy  
y Network Fax  
y Scheduled printing  
y Storing to e-Filing from a printer driver*  
*
The function can be selected; however, an error occurs and the job is deleted. As a result, printing is not performed. When a job is deleted,  
it is recorded in the error log. Confirm it in the [Logs] tab on TopAccess or [JOB STATUS] - [LOG] - [PRINT] in the equipment.  
y Disabling log authentication  
Precautions on Using the High Security Mode  
7
 
   
1 THE HIGH SECURITY MODE  
The automatic log-in function in the client software which comes with this equipment is not available.  
Be sure to enter the user name and password when using client software.  
Any data sent to this equipment, such as a Fax and Internet Fax printed or received from a printer  
driver*, can be outputted only when a user with the printing privilege is logged in.  
*
Use IPP SSL or SSL of WS Print for the communication with the equipment.  
number]/Print” into the URL field.  
(e.g.: https://192.168.1.2:443/Print)  
*
For details, refer to [IPP printing] under [Installing the Printer Drivers] - [Other Installations] in the Software installation guide.  
Do not use any applications which need a setting change of the [ODCA] sub menu in the [Setup] menu  
on the [Administration] tab under TopAccess.  
To securely operate this equipment, we recommend you to observe the following items.  
y Use the encrypted PDF format when saving or sending a file and the encryption level shall be 128 bit AES.  
y Specify a reliable remote PC for the saving destination of the scan data.  
y Do not use PUBLIC BOX in e-Filing since no password can be set.  
y Do not use MFP LOCAL since no password can be set.  
y When printing a Report by InternetFax, do not select “Print 1st page image” so that no copy of the original will be  
added.  
y Use SMP Submission in [Print Share].  
y Disable [Enable Raw TCP] and [Enable LPD] in Print Service.  
y Administrators must regularly export and store the logs.  
y Select [Disable] in [Twain Scanning].  
8
Precautions on Using the High Security Mode  
 
2 UNIQUE FUNCTIONS  
Temporary Password  
In the high security mode, a password, tentatively assigned by an administrator to allow a user access, is treated as a  
temporary one. To use the equipment, you need to register your password after accessing it with the temporary one.  
The security level is insufficient if you continue to use the temporary password. Register your password as soon as  
possible.  
Conditions when a temporary password is used  
A user temporary password is used in the following cases:  
y For the first time to log in to the equipment after being registered by an administrator.  
y When an administrator resets the user’s password.  
y When the user information password imported by an administrator is plain text.  
When an administrator resets users' passwords, they must be so notified and prompted to change them to ones of  
their own choosing.  
To prevent user information exported from an equipment from being altered, it is hashed. If you change the password  
for the exported user information, plain text is used for the password.  
Operation by a user when a temporary password is used  
If your password can be registered when accessing.  
y Registering your password on the control panel  
Enter the user name and a temporary password in the User Authentication menu. When you press [OK] in the  
confirmation screen for the temporary password, the password entry screen appears. Enter the temporary password in  
[OLD PASSWORD]. Enter your new password in [NEW PASSWORD] and [RETYPE NEW PASSWORD], and then  
press [OK]. The new password is registered and you can log in to the equipment.  
y Registering your password in TopAccess  
When you access the equipment from TopAccess, the log-in screen appears. Enter the user name and a temporary  
password in the log-in screen, and then press [Login]. When the registration screen appears, enter your new password  
in [NEW PASSWORD] and [RETYPE NEW PASSWORD], and then press [SAVE]. The new password is registered  
and you can log in to TopAccess.  
If you cannot register a new password when accessing the equipment.  
In the following utilities, an error occurs when you try to log in to the equipment with a temporary password. Therefore a  
new password cannot be registered either. Before using these utilities, register a new password on the control panel or in  
TopAccess.  
y Remote Scan driver  
y e-Filing Web Utility  
y Back Up/Restore Utility  
y File Downloader  
y TWAIN Driver  
y AddressBook Viewer  
10 Temporary Password  
 
           
2 UNIQUE FUNCTIONS  
HOLD (FAX)  
In the high security mode, when an email to which a FAX, Internet FAX or image is received, it is not automatically output.  
These jobs are stored in the [HOLD (FAX)] queue and only a user having the [Fax Received Print] privilege can print the  
job.  
If a job is in the [HOLD (FAX)] queue, the MEMORY RX / LINE lamps blink.  
Printing a job in the HOLD (FAX) queue  
Log in to the equipment as a user having the [Fax Received Print] privilege.  
1
Press the [PRINT] button on the control panel.  
2
Select [HOLD (FAX)].  
3
y All jobs in the [HOLD (FAX)] queue are displayed.  
HOLD (FAX) 11  
 
   
2 UNIQUE FUNCTIONS  
Select the desired job or [SELECT ALL], and then press [PRINT].  
4
y The job that has been output is deleted from the [HOLD (FAX)] queue.  
12 HOLD (FAX)  
 
3 THE INITIAL VALUES  
Precautions on the Initial Values  
To securely operate the equipment, the initial and selectable values in the equipment under the high security mode may  
differ from those under the normal security mode. This manual only explains about the initial values and setting items  
which are different from those under the normal security mode.  
To operate the equipment complying with IEEE Std 2600.1TM-2009, do not change the initial settings described in this  
manual.  
y For the initial and setting values in the normal security mode, refer to the TopAccess Guide and MFP Management  
Guide.  
y To reset all settings by performing “Initialization” of this equipment, back up the setting of this equipment and  
customers’ data before initializing. For details, refer to the TopAccess Guide and MFP Management Guide.  
Logging in  
y The [User Management] and [Administration] tabs in TopAccess are displayed by logging in as a user with the  
administrator privilege. Open TopAccess, click “Login” on the top right, and then enter the user name and password to  
log in.  
y Be sure to log in the [ADMIN] tab in the [USER FUNCTIONS] mode of the equipment as a user with the Administrator  
privilege.  
14 Precautions on the Initial Values  
 
       
3 THE INITIAL VALUES  
3.THE INITIAL VALUES  
Initial value list  
[Administration] Tab  
[Setup] Menu  
[General] Sub Menu  
Functions  
Save as FTP  
Disable  
Disable  
Disable  
Disable  
Enable  
Network iFax  
Network Fax  
Web Services Scan  
Twain Scanning  
The initial value is the same as that of in the Normal  
Security Mode; however, be sure to set to OFF.  
Restriction on Address Book Operation by Administrator  
Can be operated by Administrator only  
Energy Save  
Auto Clear *  
45 Seconds  
The initial value is the same as in the Normal Security  
Mode; however, OFF cannot be selected.  
*
The value can be changed in the [ADMIN] tab in the [User Function] mode in the touch panel of the equipment.  
[Network] Sub Menu  
HTTP Network Service  
Enable SSL*  
Enable  
SMTP Client  
Enable SSL  
Verify with imported CA  
certification(s)  
The secure setting is "Verify with imported CA  
certification(s)" or "Accept all certificates without CA".  
Authentication  
AUTO  
Be sure to confirm that one of "CRAM-MD5", "Digest-  
MD5", "Kerberos" or "NTLM (IWA)" is applied to your use  
environment.  
SMTP Server  
Enable SMTP Server  
POP3 Network Service  
Enable SSL  
Disable  
Verify with imported CA  
certification(s)  
FTP Client  
Enable SSL  
Verify with imported CA  
certification(s)  
FTP Server  
Enable SSL  
Enable  
SNMP Network Service  
Enable SNMP V1/V2  
Enable SNMP V3  
Web Services Setting  
Enable SSL  
Disable  
Enable  
Enable  
Disable  
Web Services Scan  
*
The value can be changed in the [ADMIN] tab in the [User Function] mode in the touch panel of the equipment.  
[Printer] Sub Menu  
General Setting  
Restriction for Print Job  
Only Hold  
[Print Service] Sub Menu  
IPP Print  
Enable SSL  
FTP Print  
Enable  
Disable  
Enable FTP Printing  
Precautions on the Initial Values 15  
 
   
3 THE INITIAL VALUES  
[ODCA] Sub Menu  
Network  
Enable Port  
Disable  
[Security] Menu  
[Authentication] Sub Menu  
User Authentication Setting  
User Authentication  
Authentication Type  
Enable Guest User  
Enable  
You cannot change the setting to "Disable".  
MFP Local Authentication  
No check mark (Disable)  
The initial value is the same as in the Normal Security  
Mode; however, it cannot be set to "Enable".  
[Password Policy] Sub Menu  
Policy for Users  
Minimum Password Length 8 (digits)  
Requirements to Apply  
Lockout Setting  
Enable  
Enable  
(Same as in the Normal Security Mode)  
(Same as in the Normal Security Mode)  
Number of Retry  
3 (times)  
2 (minutes)  
Disable  
Lockout Time  
Available Period  
Expiration day(s)  
90 (days)  
Policy for Administrator, Auditor  
Minimum Password Length 8 (digits)  
Requirements to Apply  
Lockout Setting  
Number of Retry  
Lockout Time  
Enable  
Enable  
(Same as in the Normal Security Mode)  
(Same as in the Normal Security Mode)  
3 (times)  
2 (minutes)  
Disable  
Available Period  
Expiration day(s)  
90 (days)  
Policy for e-Filing Boxes, Template Groups, Templates, SecurePDF, SNMPv3, Cloning, Secure Receive  
Minimum Password Length 8 (digits)  
Requirements to Apply  
Lockout Setting  
Number of Retry  
Lockout Time  
Enable  
Enable  
(Same as in the Normal Security Mode)  
3 (times)  
2 (minutes)  
16 Precautions on the Initial Values  
 
FC-5540C/6540C/6550C  
FC-2040C/2540C/3040C/3540C/4540C  
DP-2095/2530/3020/3590/4590/5010  
DP-5560/6560/7560/8560  
FC-2050C/2550C  
OME100078F0  
 
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /  
MULTIFUNCTIONAL DIGITAL SYSTEMS  
High Security Mode Management Guide  
2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN  
©2012 TOSHIBA TEC CORPORATION All rights reserved  
R100520J1406-TTEC  
Ver06 2012-06  
 

Timex Watch 131 095000 User Manual
Toshiba DVD VCR Combo MW27FN1 User Manual
TRENDnet Network Card TE100 P11 User Manual
Tricity Bendix Cooktop CSB4411 User Manual
Tricity Bendix Oven SIE 250 User Manual
Tripp Lite Surge Protector Power Strip 932619 User Manual
Troy Bilt Tiller 12087 12088 12089 12090 User Manual
Turbosound Portable Speaker TA 500 User Manual
Uniden Scanner UBC57XLT User Manual
Vizio Speaker System S3820WC0 User Manual